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Starting April 1st 2021, all student groups (i.e. clubs and student-run services) must complete the form below to receive reimbursement for expenses related to their activities.

Please note that no reimbursement will be authorized for requests that exceed 30 days from the date of transaction

Student Group Reimbursement Form

Expenses of 75$ or more require approval from the DSU prior to purchase.

In order to process the form in a timely manner and to avoid unnecessary delays, please review the instructions below:

Before completing this form, have on hand in PDF, Word or image format:

  • Invoices/receipts

  • Minutes

  • Banking information (e.g. void cheque) or address for cheque delivery by mail​


  1. The 1st signing officer of the group completes the form below

  2. The 2nd signing officer of the group will receive an email requesting approval

  3. The DSU will review the reimbursement request and send payment by bank transfer (usually within 7 business days) or cheque (usually within 3-4 weeks) once approved.


Send an email to VP of Finance for approval, questions or if you wish that the DSU makes the purchase on your behalf in case the expense is too large for you to pay out-of-pocket.

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