Fall 2020 General Assembbly
The Fall General Assembly is an important event for the Dawson Student Union. It is at this Assembly that the budget for the year is ratified. The General Assembly will be taking place on Zoom on November 4th, 2020 at 6 p.m.
This year's assembly will be happening online due to Covid-19 restrictions for in-person activities.
To access the GA, all you need to do is click on this link and login to your Dawson College email address on Zoom.
The General Assembly shall be chaired by officers selected by the sub-committee tasked with the organization of the event. Both officers were selected for their experience and knowledge in accomplishing their respective tasks. The chair was also selected among non-student candidates in order to avoid bias.
For any technical problems encountered during the GA, please contact us via social media or fill out a contact form below and we will try our best to assist you.
The official agenda, as well as all matters of business to be discussed at this assembly, will be available below.
Miara Solivio (Chair) is a former Dawson Liberal Arts student that now studies at McGill working on her Bachelor of Arts. During her time at Dawson, she was a prominent member of DCMUN and gained a great deal of insight into how meeting governance works.
Abril Meza (Secretary) is a current General Social Science student at Dawson College. She has a great deal of experience doing secretarial and administrative work which she gained during her time as an office manager.
General Assemblies happen twice a year (Fall Assembly & Winter Assembly). The DSU follows Robert's Rules Of Order which is a set of rules developed for deliberative assemblies like ours.
Here are the basic elements of Robert's Rules, used by most organizations:
1. Motion: To introduce a new piece of business or propose a decision or action, a motion must be made by a group member ("I move that......") A second motion must then also be made (raise your hand and say, "I second it.") After limited discussion the group then votes on the motion. A majority vote is required for the motion to pass (or quorum (50+1) as specified in your bylaws.)
2. Postpone Indefinitely: This tactic is used to kill a motion. When passed, the motion cannot be reintroduced at that meeting. It may be brought up again at a later date. This is made as a motion ("I move to postpone indefinitely..."). A second is required. A majority vote is required to postpone the motion under consideration.
3. Amend: This is the process used to change a motion under consideration. Perhaps you like the idea proposed but not exactly as offered. Raise your hand and make the following motion: "I move to amend the motion on the floor." This also requires a second. After the motion to amend is seconded, a majority vote is needed to decide whether the amendment is accepted. Then a vote is taken on the amended motion. In some organizations, a "friendly amendment" is made. If the person who made the original motion agrees with the suggested changes, the amended motion may be voted on without a separate vote to approve the amendment.
4. Commit: This is used to place a motion in committee. It requires a second. A majority vote must rule to carry it. At the next meeting, the committee is required to prepare a report on the motion committed. If an appropriate committee exists, the motion goes to that committee. If not, a new committee is established.
5. Question: To end a debate immediately, the question is called (say "I call the question") and needs a second. A vote is held immediately (no further discussion is allowed). A two-thirds vote is required for passage. If it is passed, the motion on the floor is voted on immediately.
6. Table: To table a discussion is to lay aside the business at hand in such a manner that it will be considered later in the meeting or at another time ("I make a motion to table this discussion until the next meeting. In the meantime, we will get more information so we can better discuss the issue.") A second is needed and a majority vote required to table the item being discussed.
7. Adjourn: A motion is made to end the meeting. A second motion is required. A majority vote is then required for the meeting to be adjourned (ended).
Note: If more than one motion is proposed, the most recent takes precedence over the ones preceding it. For example if #6, a motion to table the discussion, is proposed, it must be voted on before #3, a motion to amend, can be decided.
In a smaller meeting, like a committee or board meeting, often only four motions are used:
· To introduce (motion.)
· To change a motion (amend.)
· To adopt (accept a report without discussion.)
· To adjourn (end the meeting.)
Remember, these processes are designed to ensure that everyone has a chance to participate and to share ideas in an orderly manner & should not be used to prevent discussion of important issues.